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June 14–June 20, Volume 7, Issue 23

Announcements

  • Congratulations to Dr. Jean E. Cibula for being appointed “Wilder Family Professorship in Epilepsy”!
  • Annual Physician Billing Compliance Update Training (online) for 2015 is now available.
All UF/UFP faculty, staff and residents/fellows, not otherwise exempt, must complete this training annually. Physicians must complete the evaluation upon completion of training and answer the rating questions in order to receive CME credit.
Due date for completion:   July 31, 2015
This training is available in the myTraining system. Please note: The myTraining system requires use of Internet Explorer (Windows) or Safari (Mac). Pop-up blockers must be disabled in order to view training content.
Due to the conversion to a new training platform,  there has been a slight delay in the customary date of our annual launch and we were asked to forgo enhancements this year (keep it simple).   Next year, we hope to provide more modules that a specialty specific.
The Office of Physician Billing Compliance also continues the offer of scheduling live training to groups (departments/divisions/units) and they will be modified to be specialty specific.    Contact Cindy Welsh (265-8359 orcwelsh@ufl.edu)
To begin the training, please go to http://mytraining.ufhealth.org/, select your organization, and log in with the appropriate credentials.
Once logged into myTraining, ensure you’re in Learner mode (hover over the Learner tab at the top, then click on Dashboard).
In the Activity Search box, enter ‘PBC’ and click the magnifying glass.
Select the training that most accurately reflects your role and click the green ‘Register’ ‘button to register, click ‘Submit’ and then click the green ‘Start’ button to begin the training.
After you have completed the training and taken the assessment, your ‘Training Transcript’ will be updated immediately. Please note: A passing score is required to receive credit and obtain a printable certificate. Once you’ve successfully completed training with a passing score, navigate to the ‘Training Transcript’ to view, print, or export your certificate as proof of completion to forward to your departmental administrator.
We will be sending out weekly lists to departments of those needing to complete the training. If any department or division would like to set up a live training session for a group of employees, please call our office and we will be happy to schedule such session.
For questions or assistance regarding content of the training, please contact Shawn Palmer, palmers@ufl.edu or Cindy Welsh,cwelsh@ufl.edu, or call 265-8359. For assistance with the myTraining system, please contact UF Training & Organizational Development at training@ufl.edu or call (352) 392-4626.
You have likely already completed HIPAA training, and where applicable, Research Compliance Training – this the third wave of compliance training for 2015. Physician billing compliance training does not duplicate topics covered by privacy and research compliance.
 

DEA license renewals:

Federal Regulations governing DEA registration provide an exemption from registration fees for any individual practitioner who is required to obtain an individual registration to carry out his or her duties as an official of any state agency.
 
The practitioners at the University of Florida qualify for this exemption.
When renewing your DEA registration using Form 224A, online question #7 asks for Certification for Fee Exemption. The form also asks for the name of the “Certifying Officer” This would be your department chair.
 
Please note, that this is an exemption from paying registration fees. You are still required to register and to comply with any other requirements or duties prescribed by law.
  

End of Fiscal Year Deadlines

It’s that time of year again to prepare for the annual closing of the fiscal year.
Please pay close attention to the departmental fiscal deadlines listed below in Bold.  It is important that these deadlines are followed in order to allow the fiscal staff adequate time to prepare for the university wide year-end closing process.  Please share with your faculty/staff/residents/students.
FOR ALL FACULTY:  Flex dollars DO NOT carry forward.  Faculty flex allotments reset July 1.  If you need to know what your current flex balance is, please check with Gwen or myself.
PAYROLL DISTRIBUTIONS:  6/15/2015 in order to ensure the changes post in time for the last payroll retro distribution run on 6/18/15.  Now is the time to make sure that you are accurately distributed to all research projects for which you have effort.  Any changes after 6/18/15 will not post in FY15 and will instead post in FY16.  If you have questions about this, please let me know.
TRAVEL/EXPENSE REIMBURSEMENTS: — 6/18/2015 – Deadline for submitting a travel or expense reimbursement request to fiscal staff in order to be paid from current fiscal year funds. This is especially important if using your flex allotment or any other unrestricted funding source that does not carry forward.  The travel/expense module will close at the end of business on 6/22/2015 and will not re-open until 7/6/15.  If your travel and/or expense reimbursement request is submitted to the fiscal staff after 6/18/15 there is no guarantee that it will be processed in the current fiscal year which means you will have to wait until the system reopens in July before your reimbursement can be processed.  This is especially important if you are wanting to use FY15 Flex allotment funds.  6/23/2015 is the last day expense reports can be approved to ensure payment from current FY funds.
For unrestricted funding sources only:  Please note that setting up a travel authorization for a travel ending while the system is closed will not hold or carryforward your FY15 flex funds, neither will requesting a cash advance.  The expense has to occur and be posted before the system closes in order to pay from FY15 funds.  If you want to use your FY15 flex funds for a travel at the end of June 2015, please let us pay the expense on your behalf in order to ensure that it comes out of FY15 funds.
PURCHASING & DISBURSEMENT DEADLINES: — 6/10/2015 – Deadline for submitting requisitions/Purchase Order requests that are intended to be encumbered against current FY funds.  This includes myUFmarket requisitions.  All purchase requisitions must be entered into the system by end of business 6/12/15 in order to be encumbered against current fiscal year funds.  Please have any PO requests turned in to the fiscal staff by 6/10/2015 in order to ensure that we have sufficient time for the requisition process.  This is especially important if using your flex allotment or other unrestricted sources that do not carry forward from year to year.  Anything processed after these dates will automatically roll to FY16.
PCard purchases — Because of timing issues with vendors submitting credit card transactions to their bank, there is no way to determine the exact date a transaction will be sent to UF by our bank and loaded into the PCard module. This means that even if a purchase is made on 6/11/2015 there is no guarantee that it will show up in the system and go through the approval process by the time the system shuts down so please plan purchases accordingly – the sooner the better.  6/23/2015 is the last day to approve PCard transactions to ensure payment from current FY funds.
6/23/2015 – This is the last day to approve an invoice to ensure payment from current FY funds.
We will be closed out of all UF Financial systems at the end of business on 6/23/2015 and the system will not re-open until 7/06/2015.
If you have any questions contact Robin Smith, Assistant Director, 352.273.5548, robin.smith@neurology.ufl.edu

Conference Schedule

Monday, June15 Tuesday, June 16 Wednesday, June 17 Thursday, June 18 Friday, June 19
12pm Noon Conference, , MBI L3-101, Neurology Large Conference Room 12pm Neurology Grand Rounds – , MBI, LG-101, DeWeese Auditorium
12pm Noon Conference,
MBI L3-101, Neurology Large Conference Room
12pm Noon Conference, MBI L3-101, Neurology Large Conference Room
Click here for the complete (online) version.

On Call Schedule

Call Calendar Sunday, June 14 Monday, June 15 Tuesday, June 16 Wednesday, June 17 Thursday, June 18 Friday, June 19 Saturday, June 20
Stroke Attending Hedna Hedna Khanna Khanna Khanna Khanna Khanna
Vascular Neurology Fellow Xu Xu Xu Xu Rosado Rosado
EMU Attending Hella Rudzinski Rudzinsk Rudzinsk Rudzinsk Rudzinsk Rudzinsk
VA Attending Triggs Triggs Nadeau Nadeau Nadeau Nadeau Nadeau
General Attending Wicklund Wicklund Wicklund Wicklund Wicklund Wicklund Wicklund
Resident Cont. ClinicAttending 1-5 pm TBD
Resident PGY-2 ContClinic Attending 1p-5p Wicklund
Hospitalist Beerepoot Xia Xia Xia Xia Xia Xia
VA OnCall Resident 8a-8p  Lungariya  Lungariya  Jiang   Lungariya   Jiang   Lungariya   Lungariya
Shands General On CallResident 8a-5p Kaur Soto Soto Soto Soto Renati Renati
Shands Stoke On CallResident 8a-5p Ku Victor Victor Victor Yang Victor Victor
Shands Short Call Resident5p-8p Kaur Soto Renati Victor Renati Yang Victor
Shands Night Float 8p-8a Victor Yancey Yancey Yancey Yancey Yancey Yancey
VA Night Float 8p-8a Kim Kim Kim Kim Kim Kim Kim