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May 31–June 6, Volume 7, Issue 21

Announcements

  • The Department of Neurology invites you to join us at the annual celebration recognizing residents and fellows who are completing their training.
    Saturday, June 6th 3:00-6:00 p.m.
    The Arredondo Room
    located on the 4th floor of the J.W. Reitz Union
    (655 Reitz Union Drive on the University of Florida Campus)
    This party also serves as an annual reunion; families and guests are welcome.  Hors d’oeuvres and beverages will be provided, with the award presentation beginning at 4:30 p.m.
    Please RSVP to Jennifer Shipley at 273-5549 or Jennifer.shipley@neurology.ufl.edu with the number attending. Children are welcome. Please also contact Jennifer for Directions if needed.
  • End of Fiscal Year Deadlines
     
    It’s that time of year again to prepare for the annual closing of the fiscal year.
    Please pay close attention to the departmental fiscal deadlines listed below in redIt is important that these deadlines are followed in order to allow the fiscal staff adequate time to prepare for the university wide year-end closing process.  Please share with your faculty/staff/residents/students.
    FOR ALL FACULTY:  Flex dollars DO NOT carry forward.  Faculty flex allotments reset July 1.  If you need to know what your current flex balance is, please check with Gwen or myself.
     
    PAYROLL DISTRIBUTIONS6/15/2015 in order to ensure the changes post in time for the last payroll retro distribution run on 6/18/15.  Now is the time to make sure that you are accurately distributed to all research projects for which you have effort.  Any changes after 6/18/15 will not post in FY15 and will instead post in FY16.  If you have questions about this, please let me know.
     
    TRAVEL/EXPENSE REIMBURSEMENTS: — 6/18/2015Deadline for submitting a travel or expense reimbursement request to fiscal staff in order to be paid from current fiscal year funds. This is especially important if using your flex allotment or any other unrestricted funding source that does not carry forward.  The travel/expense module will close at the end of business on 6/22/2015 and will not re-open until 7/6/15.  If your travel and/or expense reimbursement request is submitted to the fiscal staff after 6/18/15 there is no guarantee that it will be processed in the current fiscal year which means you will have to wait until the system reopens in July before your reimbursement can be processed.  This is especially important if you are wanting to use FY15 Flex allotment funds.  6/23/2015 is the last day expense reports can be approved to ensure payment from current FY funds.
     
    For unrestricted funding sources only:  Please note that setting up a travel authorization for a travel ending while the system is closed will not hold or carryforward your FY15 flex funds, neither will requesting a cash advance.  The expense has to occur and be posted before the system closes in order to pay from FY15 funds.  If you want to use your FY15 flex funds for a travel at the end of June 2015, please let us pay the expense on your behalf in order to ensure that it comes out of FY15 funds.  
     
    PURCHASING & DISBURSEMENT DEADLINES: — 6/10/2015 – Deadline for submitting requisitions/Purchase Order requests that are intended to be encumbered against current FY funds.  This includes myUFmarket requisitions.  All purchase requisitions must be entered into the system by end of business 6/12/15 in order to be encumbered against current fiscal year funds.  Please have any PO requests turned in to the fiscal staff by 6/10/2015 in order to ensure that we have sufficient time for the requisition process.  This is especially important if using your flex allotment or other unrestricted sources that do not carry forward from year to year.  Anything processed after these dates will automatically roll to FY16.
     
    PCard purchases — Because of timing issues with vendors submitting credit card transactions to their bank, there is no way to determine the exact date a transaction will be sent to UF by our bank and loaded into the PCard module. This means that even if a purchase is made on 6/11/2015 there is no guarantee that it will show up in the system and go through the approval process by the time the system shuts down so please plan purchases accordingly – the sooner the better.  6/23/2015 is the last day to approve PCard transactions to ensure payment from current FY funds.
     
    6/23/2015 – This is the last day to approve an invoice to ensure payment from current FY funds. 
     
    We will be closed out of all UF Financial systems at the end of business on 6/23/2015 and the system will not re-open until 7/06/2015.
     
    If you have any questions contact Robin Smith, Assistant Director, 352.273.5548, robin.smith@neurology.ufl.edu
  • NIH Notice of Potential Delays to NIH Issuing Awards in May 2015 – National Institutes of Health issued [grants.nih.gov/grants/guide/notice-files/NOT-OD-15-088.html]NOT-OD-15-088 indicating that there would be delays in processing various grant processes due to upgrades in NIH systems between May 19 and June 3.  NIH Commons will be down on May 23 during which time Commons submissions and new ASSIST applications will be affected.  May 25 is a deadline for Program Project & Center Grant Applications.  Systems are expected to be back up for the deadline but we wanted to make you are aware

May 29th – June 3rd

No Notices of Award will be issued.

No processing of No-Cost Extensions.  Although Commons will remain available to submit requests, your Commons record will not be updated during the downtime.

No processing of Fellowship Activations.  xTrain will remain available to submit activation forms, NIH records will not be updated during the downtime.

May 23, 2015

On this date, Commons will be unavailable for any actions, including:

Submissions to Commons (e.g., Submission of RPPR, FFR, JIT, and creation of new profiles ).

Submission of new applications through ASSIST.

InfoGator

Research Rectangle

Type Program Title Announcement  Sponsor Due Date
X02 Pre-Application for Collaborative Innovation Award, CTSA Program (INTERNAL COMPETITION) PAR-15-173 David Nelson/NIH 04/17/15
LimitedSubmission Scientific Innovations Award (SIA)  UF may submit only one application in response to this solicitation. Interested candidates should submit an internal Letter of Intent (LOI) to the UF Office of Research (Attn: Jeevan Jyot, limitedprograms@research.ufl.edu) by Apr 20, 2015. LOI Guidelines Brain Research Foundation 04/20/15
U01 Collaborative Innovation Award, Clinical and Translational Science Award (CTSA) (INTERNAL COMPETITION) PAR-15-172 David Nelson/NIH 05/04/15
U01 Alzheimer’s Drug-Development Program (LOI) PAR-15-174 NIH 05/04/15
T32 Ruth L. Kirschstein National Research Service Award (NRSA) Institutional Research Training Grant (Parent T32) PA-14-015 NIH 05/25/15
U01 Alzheimer’s Drug-Development Program Full Application PAR-15-174 NIH 06/05/15
R01 Research Project Grant (Parent R01) PA-13-302 NIH 06/05/15
R01 Development and Characterization of Animal Models for Aging Research (R01) PA-13-155 NIH 06/05/15
k08 AHRQ Patient-Centered Outcomes Research (PCOR) Mentored Clinical Investigator Award (K08) PA-13-180 Agency for Healthcare Research and Quality 06/12/15
K01  AHRQ Patient-Centered Outcomes Research (PCOR) Mentored Research Scientist Development Award (K01) PA-13-181  Agency for Healthcare Research and Quality  06/12/15
R03  NIH Small Research Grant Program (Parent R03)  PA-13-304  NIH  06/16/15
R21  NIH Exploratory/Developmental Research Grant Program (Parent R21)  PA-13-303  NIH  06/16/15
R36  Aging Research Dissertation Awards to Increase Diversity (R36) PAR-13-152  NIH  06/16/15
R21 Development and Characterization of Animal Models for Aging Research (R21)  PA-13-156  NIH  06/16/15
R13, U13  NIH Support for Conferences and Scientific Meetings (Parent R13/U13)  PA-13-347  NIH  8/12/15
Cognitive Neuroscience (CogNeuro)  PD 15-1699  NSF  8/13/15
NIH has posted a Notice to remind applicants “non-compliance can have serious consequences.”  More of the text from the notice and a link to the full text are included below.
Some examples of how this policy is applied to NIH applications include but are not limited to:
  • Applications containing one or more biosketches that do not conform to the required format may be withdrawn (NOT-OD-15-032).
  • Applications that do not conform to the page limit requirements because inappropriate materials have been included in other parts of the application may be withdrawn (NOT-OD-11-080).
  • Applications submitted as new but containing elements of a resubmission or renewal application are noncompliant with the resubmission policy and may be withdrawn (NOT-OD-15-059).
  • Applications submitted after 5 PM local (applicant organization) time on the application due date may be withdrawn (NOT-OD-15-039).
It is important to remember that these are just examples, and that all requirements specified in the SF424 (R&R) Application Guide, the Funding Opportunity Announcement, and relevant NIH Guide Notices are to be followed. When in doubt about compliance policy, contact NIH “Grants Info” or the Division of Receipt and Referral as listed below.
If an application is withdrawn because it does not conform to the application preparation and submission instructions, a letter will be placed in the eRA Commons Status page for that application.  The PD/PI and the AOR from the applicant organization will be notified by eRA Commons to access their account and view the explanatory letter.”

Conference Schedule

Monday, May 31 Tuesday, June 1 Wednesday, June 2 Thursday, June 3 Friday, June 4
12pm Noon Conference, , MBI L3-101, Neurology Large Conference Room 12pm Senior Research Presentations, MBI, LG-101, DeWeese Auditorium
12pm Noon Conference, Paraneoplastic/
Autoimmune – Dr. Wicklund, MBI L3-101, Neurology Large Conference Room
12pm Noon Conference, MBI L3-101, Neurology Large Conference Room
Click here for the complete (online) version.

On Call Schedule

Call Calendar Sunday, May 31 Monday, June 1 Tuesday, June 2 Wednesday, June 3 Thursday, June 4 Friday, June 5 Saturday, June 6
Stroke Attending Khanna Hedna Hedna Hedna Hedna Hedna Hedna
Vascular Neurology Fellow Xu Xu Xu Xu Xu  Xu
EMU Attending Rudzinski Cibula Cibula Cibula Cibula Cibula Cibula
VA Attending Hess Triggs Triggs Triggs Triggs Triggs Triggs
General Attending Xia Xia Xia Xia Xia Xia Beereport
Resident Cont. ClinicAttending 1-5 pm  Khanna
Resident PGY-2 ContClinic Attending 1p-5p Wicklund
Hospitalist Burtis Burtis  Hella Hella Hella Hella Hella
VA OnCall Resident 8a-8p Yu Lunagariya Patterson Lunagariya Patterson Lunagariya Lunagariya
Shands General On CallResident 8a-5p Yang Kaur Kaur Kaur Yang Kaur  Kaur
Shands Stoke On CallResident 8a-5p Soto Kim Kim Kim Yu Kim Renati
Shands Short Call Resident5p-8p Soto Kaur Yang  Yu  Yang Kim Kaur
Shands Night Float 8p-8a Yancy Victor Victor Victor  Victor Victor Victor
VA Night Float 8p-8a Jiang Jiang Jiang Jiang Jiang Jiang Jiang