Request for Travel Approval Request for Travel Approval Form To insure prompt processing of your ravel reimbursement, all pertinent data and receipts must be forwarded to the Fiscal Section within five (5) working days of the employee's return. Please be advised that it is to your advantage to retain ANY and ALL receipts, which reflect funds expended while on your trip. Information guides on UF's travel policies and procedures: UF Travelers Checklist and Guide UF Airfare Guide UF Travel Directives Date* Employment Status*EmployeeNon-EmployeeName* First Last If you are requesting assistance booking airfare, please provide the travelers date of birth and a contact number to be used for flight updates, both are required when booking airfare.Date of Birth Cell Phone/Contact NumberEmail UF ID Number:Type of Travel:*DomesticForeign Foreign Travel -- All University of Florida faculty, staff and graduate students who are traveling abroad on University business (such as conferences, research, meetings, etc.) are required to register with the UF International Center prior to initiating travel. (Please note: Personal travel such as vacation or family visits should not be registered. If a trip combines personal and professional business, please register for the dates on which you will be conducting university business).By completing this registration, faculty, staff, and grad students will be enrolled in the CISI Emergency and Health Insurance Plan. This plan provides comprehensive health insurance with no deductible, including emergency evacuation, repatriation, travel assistance services and security coverage. This insurance is made possible with the support of the Office of the Provost, at no charge to the traveler.Has this foreign Travel been Registered with the UF International Center?YesNoIf you have answered "No", not registered for foreign travel please register now now using this link: International Travel Center Registration is tied to the traveler's gatorlink credentials, therefore the traveler is required to complete their own registration, it cannot be completed by someone else on their behalf. Any property (including laptops) that will be transported outside the United States must receive authorization prior to travel. It can often take many months to receive an export license, especially if the equipment or country requires extra vetting, so please be sure to submit a Foreign Travel Request as soon as you are aware that an item will need to be taken or shipped outside the United States. Register property for international travel via this link: My Assets Destination*City/State or CountryName of Conference:*Purpose of Trip:* Annual Meeting Presentation Moderator Conference Attendee Other - explain in justification below Justification*Explain benefit to the StateFunding Source*GrantPI O/H AccountFaculty FLEX AccountResident Book FundFellow AllotmentOtherName of Grant or Funding Agency:*This field must be filled in if you checked Other or have a Grant or Funding Agency.Outside Employment* Yes No Organization NamePlease be sure you have a Disclosure of Outside Activities and Financial Interests form on file with the department. These forms can be found at http://www.med.ufl.edu/busforms.com or contact the department.Registration Prepayment Needed:* Yes No Prepayment Due Date: Please allow 4-6 weeks.Departure Date:*Month123456789101112Day12345678910111213141516171819202122232425262728293031Year202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Depature Time:* : HH MM AM PM Return Date:*Month123456789101112Day12345678910111213141516171819202122232425262728293031Year202120202019201820172016201520142013201220112010200920082007200620052004200320022001200019991998199719961995199419931992199119901989198819871986198519841983198219811980197919781977197619751974197319721971197019691968196719661965196419631962196119601959195819571956195519541953195219511950194919481947194619451944194319421941194019391938193719361935193419331932193119301929192819271926192519241923192219211920Return Time:* : HH MM AM PM Number of Days:*Please enter a number from 1 to 30.Departure Airport:*Destination Airport:*Estimated CostsCost of Airfare: Hotel Cost Per Night? Total Nights in Hotel:Meals - Breakfast Price: $6.00 Quantity: Meals - BreakfastGSA rate applies. Please enter the NUMBER of meals you have had in this category.Meals - Lunch Price: $11.00 Quantity: Meals - LunchGSA rate applies. Please enter the NUMBER of meals you have had in this category.Meals - Dinner Price: $19.00 Quantity: Meals - DinnerGSA rate applies. Please enter the NUMBER of meals you have had in this category.Registration Cost: Rental Car Cost: Mileage: (miles) Price: $0.44 Quantity: Miscellaneous Expenses: Any unusual extra expense due to changes in reservations may have to be borne by the traveler. Always coordinate reservations/changes with your secretary or the fiscal office (352) 273-5550.Total $0.00 Duties will be covered by:Fiscal Section:Funding Allocation/Robin SmithAccount Number
